Privacy Policy
Effective 11 September 2026. Interview Copilot is operated by Nanoscale Labs ("we", "us"). This policy explains what we collect, why, and the choices you have.
1. What we collect
- Account data. When you sign in we receive an identifier and, if you choose, your email address from our sign-in provider (Clerk). We use it to identify your account and to contact you about the service.
- Profile and documents. Your name, target role, notes, and any resume or job description you upload. Uploaded files are converted to text on our servers; the original file bytes are discarded immediately after extraction.
- Interview audio. During a live session the app records short clips from your microphone and sends them to our servers for transcription. Audio is not stored. It is forwarded to our speech-to-text provider, transcribed, and then discarded.
- Transcripts, questions, and answers. The text produced from audio, the questions we detect, and the answers we suggest are stored so you can review a session and so the copilot can follow the conversation.
- Usage and billing metadata. Minutes of audio processed, number of answers generated, and subscription status from our billing provider (RevenueCat, Apple App Store, Google Play). We never see your card number.
- Diagnostics. Crash reports and performance data (via Sentry) that include device model, OS version, and app version. These do not include your transcripts or documents.
2. How we use it
- To provide the service: transcribe speech, retrieve evidence from your documents, and generate answer suggestions.
- To enforce plan limits and prevent abuse.
- To fix bugs and improve reliability.
- To respond to support requests.
We do not sell your data, and we do not use your documents or transcripts to train machine-learning models.
3. Who processes your data
We use the following sub-processors, each bound by their own privacy terms:
- Clerk – authentication.
- Groq and/or OpenAI – speech-to-text and language models. Audio and prompt text are sent to them to produce transcripts and answers, and are subject to their API data policies (which do not use API data for training).
- RevenueCat, Apple, Google – subscriptions and payments.
- Sentry – crash reporting.
- Contabo – server hosting (EU).
4. Recording other people
A live session may capture the voice of an interviewer or other participants. You are responsible for obtaining any consent required by law in your jurisdiction before recording or transcribing a conversation. The app asks you to confirm this before every live session. Do not use live mode where recording is prohibited or where the interview rules forbid outside assistance.
5. Retention and deletion
- Audio: not retained.
- Transcripts, questions, answers, profile, and documents: retained until you delete them.
- Delete a session or document from the app at any time. Delete your account from Settings → Delete account; this removes all of your data from our database and your sign-in identity within 24 hours, and from encrypted backups within 14 days.
- Billing records are retained as required for tax and accounting purposes.
6. Security
All traffic is encrypted in transit (TLS). Data at rest lives in a private database that is not reachable from the internet. Access is limited to the operator of the service.
7. Your rights
Depending on where you live (for example under GDPR or CCPA) you may have the right to access, correct, export, or delete your personal data, and to object to certain processing. Most of these you can do yourself in the app. For anything else, email support@nanoscalelabs.io.
8. Children
The service is not directed to children under 16 and we do not knowingly collect data from them.
9. Changes
We will post any changes here and update the effective date. Material changes will be announced in the app.
10. Contact
Nanoscale Labs · support@nanoscalelabs.io